Agency :
Havas Media Group
Job Description Summary :
The Media Operations Exec will report into the Operations Partner but will work closely with the Head of Digital Investment & Commercial Operations and the wider Operations team. The role is to support the team across trading & investment, digital activation, and the Havas Engagement Programme to deliver on both client and business objectives. Whilst supporting the Operations team the candidate will work closely with both large and small media brands, including but not limited to Google, Twitter, Amazon and TikTok, building strong relationships to help grow business and drive efficiencies. Job Description :
About Us – Havas Media Network
Havas Media Network employs over 500 people in the UK & Ireland. We are passionate about helping our clients create more Meaningful Brands through the creation and delivery of more valuable experiences - Our Havas mission: To make a meaningful difference to the brands, the businesses and the lives of the people we work with.
The Havas Media Network spans London, Leeds, Manchester & Edinburgh, servicing our clients brilliantly through our agencies including Havas Media, Havas Entertainment, Havas Market and Ledger Bennett. This role is based in London’s King’s Cross along with the Havas creative group in what we call the Havas Village.
We maximise collaboration and offer our clients a powerful combination of creative, content and media excellence, scale, agility and innovation. This means we can field our very best people and change our shape according to the needs of each client and brief we work with.
About Us – Digital Investment & Commercial Operations Team
The Digital Investment & Commercial Ops team is a centralised Havas Media Network (HMN) team that manages trading partnerships with external vendors across Digital, Social & Audio channels and Media Operations across all network agencies.
Investment / Partnerships: creating strategic partnerships with key suppliers where we’re responsible for delivering digital income across the Havas Value Programme, Havas Engagement Programme and Ad-Tech funding, working collaboratively with internal and external stakeholders to ensure strategic and commercial success.
Operations: the media operations workflow has a broad remit across the HMN – the team’s ambition is to work collaboratively with internal stakeholders to accelerate efficiencies all under pinned by operational excellence. Workstreams include programmatic supply management, industry best practice accreditations, digital PRF / audit delivery, development of programmatic digital product, client dashboard onboarding & business operations (inc. Finance, Media & Tech workflow best practice).
The Role
The Media Operations Exec will report into the Operations Partner but will work closely with the Head of Digital Investment & Commercial Operations and the wider Operations team. The role is to support the team across trading & investment, digital activation, and the Havas Engagement Programme to deliver on both client and business objectives. Whilst supporting the Operations team the candidate will work closely with both large and small media brands, including but not limited to Google, Twitter, Amazon and TikTok, building strong relationships to help grow business and drive efficiencies.
Havas Digital Community
Although the role sits within the Digital Investment & Commercial Operations Team the candidate will be required to work closely with the wider Digital Community to support delivery of the digital investment & operations strategy. With the Digital Community sitting across various agencies and teams including client planning, programmatic hub, social and performance teams, it is imperative the candidate has exceptional communication skills, the ability to multitask and know when to escalate problems as appropriate.
This role offers the right candidate a fantastic opportunity to develop a wide, yet deep understanding of digital media, coupled with a holistic understanding of how a media business operates and to help shape the digital investment strategy and support in building a digital community that is fit for the future.
Responsibilities include:
Trading & Investment
- Support Operations Partner with monthly forecasts, working closely with activation teams to
- ensure accurate and timely entry of numbers.
- Responsible for collating and entering monthly media owner spends across 60+ partners for
- accurate forecasting supporting investment decisions.
- Supporting with the deal management process with invoicing and payment
- Support all Operations Partners in co-ordinating data and admin
Finance
- Assist with the month end reconciliation process. Including pulling reports, checking on progress
- and reporting on delays and errors.
- Understand the end-to-end booking to reconciliation process to help support and guide the
- specialist teams, protecting company revenue.
Havas Engagement Program (HEP)
- Support with the management and coordination of HEP events. Scheduling dates and working
- alongside other Havas stakeholders, avoiding event clashes and ensuring agency engagement.
- Liaising with media owners to align on requirements to manage and meet expectations for
- service delivery.
- Assist with the tracking of planned and delivered services across 40+ partners and the
- associated income attributed.
- Prepared to be hands on for media owner HEP events, hosting media owners and liaising with
- the Havas Events team.
Best Practice
- Develop and maintain key relationships both internally and externally with all trading partners
- to grow and enhance our reputation in the marketplace
- Build an in-depth knowledge of digital media space, including attending industry events,
- and supporting HEP events.
- Participating in industry and media owner training for personal growth and a better
- understanding of the products we work with on a daily basis.
Who we’re looking for in the candidate
- Organisational skills are essential with ability to recognise when to escalate as appropriate.
- Effective communication & relationship management
- Strong and comfortable with numbers and a good knowledge of Microsoft Excel is
- essential.
- Exceptional attention to detail and accuracy required. Spotting and highlighting errors and
- irregularities
- Excellent time management and able to work to deadline
- A high level of written and verbal communication skills
- Open to learning new internal systems
- Innovative, dynamic and proactive
- Fosters company success through a professional appearance, positive attitude, time
- management and delivering Havas company values
- A passion for learning and knowledge sharing
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Contract Type :
Permanent
Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.